As a staffing firm, you will be already be using a recruiting software. 75% of small and mid-sized firms have an ATS while most larger firms all have one. An applicant tracking system is always worth the investment particularly if you want to keep your firm growing. However, the ATS you have, is it the right technology for continued success?

Your recruiting team is thrilled with the software, meanwhile Jerry in accounting waxes eloquent on his team’s software and the same goes for Debbie in marketing. Now comes the crux of the problem. When there is a common problem, you’ll are referring different sources. One system is not talking to the other. Here is why it is vital to get your ATS integration API connected with other software systems– get one single truth.

How does an ATS integration work?

You might not want your ATS to be talking to different department software solutions. However, you definitely need it to be talking to related systems. Some of these might be external to your staffing firm. For example, getting an ATS integration with job boards and LinkedIn can make a big difference to your candidate sourcing timeline. Also, an applicant tracking system integration with your financial solution will help in getting better reports. Not all ATS will have robust integration mechanisms. They must have ATS integration APIs that can easily ‘talk’ to other systems. Job boards and social media platforms usually have an open ecosystem that makes this integration possible.

Benefits of ATS integration

An integrated ATS with a Talent CRM and VMS (vendor management system) gives a staffing firm multiple benefit. If you have existing software that you don’t want to replace for one co-ordinated system, then you need to get them connected by using ATS integration APIs. You must find a solution provider who can work with the limitations that might exist with older ATS APIs. The benefits of an integrated ATS makes this an important obstacle to overcome.

  1. Cost saving

Normally every staffing firm uses three software solutions – ATS, CRM and VMS. Buying each software individually can make it very costly. Since these 3 products work together, it is better to buy a single solution that integrates all three. Leads from the CRM and VMS will feed into your ATS and you get a single interface to interact with candidates. This saves time and improves efficiency.

2. Access a larger talent pool

Since data is no longer in silos, there is a clearer picture of available talent as well as pulling in passive talent. By integrating with third-party recruiting software which has a Google-like search functionality, finding candidates suited for different job opening becomes much easier.

3. Data is shared

If you are using stand-alone software solutions then databases will not be shared. When you use integrated APIs to connect different systems then there is no longer any need for data migration. Integration takes place at the back end making the different systems co-ordinate in a seamless manner. This means that the end user, wither a recruiter or jobseeker, does not care that data is being passed at the back-end. All they know is that the user-experience has increased tremendously.

4. Faster client submissions

The talent pool is fixed, typically multiple agencies work on the same job opening. The staffing firm who can reach out the earliest to a candidate and make a client submission before any of their competitors will have the better edge. A recruiting agency only gets their commission when an opening is closed. This makes it even more important that they make use of every advantage they can get. An integrated ATS helps by opening up the talent pool quickly.

Achieving a seamless integration between different software solutions does not come easily. It is more than writing a few lines of code. It needs to understand how to access ATS integration APIs and work over their limitations. Talk to our experts at Resumemantra to get the solution.